Takedown policy for sensitive information in University of Virginia Albert and Shirley Small Special Collections Library

Digital collections hosted by Small Special Collections are intended to provide accurate and complete representations of information to advance the private study and research of students, faculty, and the general public. In preparing these collections the university takes steps to identify and remediate sensitive information that could threaten the privacy and security of individuals, organizations, or other entities represented in the collection(s). 

Despite these efforts, sensitive or private information may inadvertently be included in digital collections. In such cases, living individuals whose private information is exposed (or who are guardians or conservators acting on behalf of a minor child or an adult) are welcome to submit a takedown request. All such requests will be reviewed by relevant University of Virginia stakeholders, who may ask for additional information to better understand the issue and its consequences.

Given our commitment to preserving the authenticity and integrity of the scholarly and historical record, we are unable to correct errors or inaccuracies present in original items; redact digital content or indices; or otherwise remove access to materials except in cases where there are legal concerns (for example, the presence of HIPAA or FERPA protected information), significant risks to privacy (for example, exposed Social Security numbers), or documented evidence of a clear and imminent threat to personal safety and well-being. 

Please email collections-inquiry@virginia.edu to submit a takedown request.

Related: UVA Library Takedown Policy

Adapted from University of Michigan’s policy on sensitive information: https://www.lib.umich.edu/about-us/policies/takedown-policy-sensitive-information-u-m-digital-collections.